Sponsored Projects

The research administration staff of the Business and Research Administration Office (BARA) is dedicated to providing outstanding customer service to KSAS faculty while ensuring compliance with Federal, sponsor, and university policies and regulations.  BARA research administrators work with principal investigators and department staff throughout the process of proposal development and submission, award negotiation, day-to-day award management, and award closeout, serving as a “one stop shop” for all sponsored project-related needs. 

In addition to pre-award services such as proposal review and submission and award negotiation, the BARA research administration staff:

  • assists departments in preparing proposals through Coeus;
  • ensures awareness of and provides education on sponsored projects topics;
  • reviews subrecipient invoices to ensure compliance with all sponsor and university requirements;
  • ensures compliance with effort reporting requirements;
  • serves as a liaison with Sponsored Projects Shared Services; and
  • resolves post-award issues, working with departmental staff.

The above list is illustrative rather than exhaustive; the BARA research administrators are here to assist with all sponsored project needs. The information contained on these pages is intended to serve as a guide or “starting point” as you navigate the world of sponsored projects administration.  Please don’t hesitate to contact us with any questions.

News and Updates

**NEW*** NSF Revised Proposal & Award Policies & Procedures Guide

NSF has issued a revised version of the Proposal & Award Policies & Procedures Guide (PAPPG), (NSF 16-1).  The new PAPPG will be effective for proposals submitted, or due, on or after January 25, 2016.  Significant changes include:

  • enforcement of 5 p.m. submitter's local time across all NSF funding opportunities;
  • implementation of NSF's Public Access Policy;
  • submission of proposal certifications by the Authorized Organizational Representative (AOR) concurrently with proposal submission;
  • NSF's implementation of the US Government Policy for Institutional Oversight of Life Sciences on Dual Use Research of Concern;
  • provision of Collaborators and Other Affiliations information as a new single-copy document, instead of as part of the Biographical Sketch;
  • submission of Biographical Sketches and Current and Pending Support separately for each senior personnel;
  • electronic signature and submission of notifications and requests by the AOR only;
  • revision of timeframe for submission of final project reports, project outcomes reports, and financial closure of awards to 120 days after the award end date; and
  • numerous clarifications throughout the document

A webinar to brief the community on the new PAPPG will be held October 29 at 2:00 p.m. EST.  Registration is required at https://nsfevents.webex.com/nsfevents/onstage/g.php?d=747703895&t=a

**NEW*** Planned Changes to Policies, Forms, and Instructions for NIH and AHRQ Grant Applications Submitted in 2016

Information on planned changes to policies, forms and instructions for NIH and AHRQ grant applications submitted in 2016 is available through NIH notice NOT-OD-16-004.  Changes will be implemented in two phases:

  • Phase 1: Implements a subset of the policy changes using existing (FORMS-C) forms and updated instructions and will impact due dates on or after January 25, 2016.
  • Phase 2: Completes the implementation with the introduction of new (FORMS-D) forms and instructions and will impact due dates on or after May 25, 2016.

As part of Phase I implementation, NIH reviewers will be asked to consider additional rigor and transparency questions when reviewing applications.  More information on NIH’s and AHRQ’s implementation of rigor and transparency in grant applications is available through notices NOT-OD-06-011 and NOT-OD-16-012 (which describes the implementation of rigor and transparency in career development award applications).  

Sponsored Projects Shared Services Assignments

Click HERE for a list of sponsored projects shared services staff departmental assignments (effective August 3, 2015)

Professional Development Resources

Please visit our new page dedicated to professional development resources in research administration -- notes from meetings and links to information on formal and informal education opportunities.  Click HERE or see link to the left.

Fringe Benefit Rate Agreement 6/18/15

Note full time/part time faculty/staff fringe benefit rate of 34% effective July 1, 2015.  A breakdown of the components of the rate is available on the Controller's Office Web site.

NIH NOT-OD-15-120 Biosketches for Individual Fellowship Applications

This Notice eliminates the requirement for inclusion of scores from standardized exams (e.g., MCAT, GRE) in the fellowship biosketch from the following funding opportunity announcements, effective immediately: PA-14-147, PA-14-148PA-14-150.

NIH Grants Policy Statement 3-31-15, effective for budget periods beginning on or after December 26, 2014 and awards receiving supplemental funds on or after that date.

NSF Frequently Asked Questions -- Implementation of the Uniform Guidance

Publication Requirements on RPPRs

With NIH's focus on compliance with public access requirements, many questions have arisen as to citing publications in Research Performance Progress Reports (RPPRs), and how those publications may be made compliant with requirements.

Please remember that public access compliance rests in the hands of the PI. BARA has no way of knowing why a publication is out of compliance, or what steps are being taken to bring it into compliance. It is a requirement neither of JHU nor NIH that RPPRs be submitted through an institutional official/routed through an office such as BARA. As these have been routed to us, we have submitted them as a courtesy rather than re-routing them back through the department. The submitter is determined by the pull-down menu, and many PI's have submitted these directly rather than through BARA. This is just fine.

When an RPPR is judged non-compliant by the NIH, however, it does require institutional signatory authorization. We will be happy to submit the necessary information to bring the publication(s) into compliance, but will not be able to generate or access that information. That is something that the department will need to work on with the PI.

Please see the NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide for detailed information/instructions for preparing and submitting the RPPR. Information on non-compliant publications begins on page 35.

As stated in the Guide, the easiest way, and the one recommended by the NIH, is to submit via the PRAM feature in eRA Commons. The "how-to" on this immediately appears on pages 35-38.

Note that users will receive an automated notification, via email, when a publication/publications is/are non-compliant; the email message will list 5 bulleted points that explain what may have triggered the non-compliance message. These points are:

· Verify that the PD/PI has used My NCBI to enter publications and/or update compliance status.

· For papers published more than three months ago, provide the full citation and PMCID.

· For papers in press or published less than three months ago, for which a PMCID is not available, report the full citation and the NIHMSID or report PMC Journal- In Process. Please note the submission process must be completed within three months of publication to be compliant.

· If the publication does not fall under the policy, provide a brief explanation and confirm that the My NCBI N/A status has been corrected.

· If unable to provide verification, provide a justification for why the specific publication(s) cannot be brought into compliance.

Again, there is no way for BARA to know which bullet point(s) apply/applies to the non-compliant publication(s). The PI will determine which route to take, and then route either directly to the NIH or route through BARA.

It should be relatively straightforward to bring the RPPRs into compliance, following these steps. This is a new 'hard stop' from NIH for the RPPR, so it is something that needs to be addressed. The individual non-compliant warnings for the RPPR will include a due date by which the report must be brought into compliance.

NSF Automated Proposal Compliance Checks

FastLane will be running an additional 24 automated compliance checks on proposals to ensure they comply with requirements outlined in the Grant Proposal Guide (GPG).  These checks will validate proposals for compliance with page count, proposal sections (per type of funding mechanism), and budget-related rules for proposals submitted in response to the GPG, Program Announcements, and Program Descriptions.

The checks will be triggered when the “Check Proposal,” “Forward to SPO,” or “Submit Proposal” functions are selected. Depending on the rule being checked, a warning or error message will display when a proposal is found to be non-compliant. If an error message appears, the organization will not be able to submit the proposal until it is compliant.

At this time, these checks will not be enforced for proposals submitted in response to Program Solicitations.

To view a detailed list of all compliance checks, click here.


Directory of BARA Staff