Sponsored Projects

The research administration staff of the Business and Research Administration Office (BARA) is dedicated to providing outstanding customer service to KSAS faculty while ensuring compliance with Federal, sponsor, and university policies and regulations.  BARA research administrators work with principal investigators and department staff throughout the process of proposal development and submission, award negotiation, day-to-day award management, and award closeout, serving as a “one stop shop” for all sponsored project-related needs. 

In addition to pre-award services such as proposal review and submission and award negotiation, the BARA research administration staff:

  • assists departments in preparing proposals through Coeus;
  • ensures awareness of and provides education on sponsored projects topics;
  • reviews subrecipient invoices to ensure compliance with all sponsor and university requirements;
  • ensures compliance with effort reporting requirements;
  • serves as a liaison with Sponsored Projects Shared Services; and
  • resolves post-award issues, working with departmental staff.

The above list is illustrative rather than exhaustive; the BARA research administrators are here to assist with all sponsored project needs. The information contained on these pages is intended to serve as a guide or “starting point” as you navigate the world of sponsored projects administration.  Please don’t hesitate to contact us with any questions.

News and Updates

OMB has released the final rule to the "Uniform Cost Requirements, Cost Principles, and Audit Requirements for Federal Awards," commonly known as the "Uniform Guidance."

For the final guidance as published in the Federal Register December 26, 2013, click HERE.

To visit the Council on Federal Assistance Reform (COFAR) Web site for further information, click HERE.

Updates and additional information will be posted here as they are available.


Publication of Revised NIH Grants Policy Statement (Revised 10/1/13)


*** NEW*** Publication Requirements on RPPRs

With NIH's focus on compliance with public access requirements, many questions have arisen as to citing publications in Research Performance Progress Reports (RPPRs), and how those publications may be made compliant with requirements.

Please remember that public access compliance rests in the hands of the PI. BARA has no way of knowing why a publication is out of compliance, or what steps are being taken to bring it into compliance. It is a requirement neither of JHU nor NIH that RPPRs be submitted through an institutional official/routed through an office such as BARA. As these have been routed to us, we have submitted them as a courtesy rather than re-routing them back through the department. The submitter is determined by the pull-down menu, and many PI's have submitted these directly rather than through BARA. This is just fine.

When a RPPR is judged non-compliant by the NIH, however, it does require institutional signatory authorization. We will be happy to submit the necessary information to bring the publication(s) into compliance, but will not be able to generate or access that information. That is something that the department will need to work on with the PI.

Please see the NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide for detailed information/instructions for preparing and submitting the RPPR. Information on non-compliant publications begins on page 35.

As stated in the Guide, the easiest way, and the one recommended by the NIH, is to submit via the PRAM feature in eRA Commons. The "how-to" on this immediately appears on pages 35-38.

Note that users will receive an automated notification, via email, when a publication/publications is/are non-compliant; the email message will list 5 bulleted points that explain what may have triggered the non-compliance message. These points are:

· Verify that the PD/PI has used My NCBI to enter publications and/or update compliance status.

· For papers published more than three months ago, provide the full citation and PMCID.

· For papers in press or published less than three months ago, for which a PMCID is not available, report the full citation and the NIHMSID or report PMC Journal- In Process. Please note the submission process must be completed within three months of publication to be compliant.

· If the publication does not fall under the policy, provide a brief explanation and confirm that the My NCBI N/A status has been corrected.

· If unable to provide verification, provide a justification for why the specific publication(s) cannot be brought into compliance.

Again, there is no way for BARA to know which bullet point(s) apply/applies to the non-compliant publication(s). The PI will determine which route to take, and then route either directly to the NIH or route through BARA.


It should be relatively straightforward to bring the RPPRs into compliance, following these steps. This is a new 'hard stop' from NIH for the RPPR, so it is something that needs to be addressed. The individual non-compliant warnings for the RPPR will include a due date by which the report must be brought into compliance.



Directory of BARA Staff