Below is information about accessing your Woodrow Wilson Funds, the Fellow-Mentor relationship, and requirements & expectations for each Fellow.
Accessing Your Funds
When you are ready to begin using your funds, you will need to submit a budget form for the intended expenses at least two weeks prior to your first expense.
If your lab will be ordering your supplies
Please have the person responsible for placing your orders contact the administrator for your budget number. You are responsible for ensuring that backup for all orders is emailed to the administrator at least once a month.
For expenses that you will be handling
You will need to obtain a Prepaid Bank of America card. The obtainment and use procedures are:
- Have your mentor sign off on your Budget Form and give it to the administrator for final review.
- The administrator will have a prepaid card issued in your name for the total amount of your signed budget. It will arrive within 7-10 days of the request. (Requests are submitted on Tuesdays and Fridays of each week.)
- You will register your card online as per directions you will be given with your card. This will create an online account where you (and the administrator) can track all of your expenses.
- The amount of funds that you requested on your budget form will be transferred onto your card from your WW account.
- At the completion of your research, you will scan all of your receipts into one pdf and email them to the administrator.
- Cards without regular activity are automatically deactivated. You must keep your card active by logging into your account or checking the balance at an ATM at least once a month.
- You will turn in your card to the administrator at the completion of your project.
- In order to add funds to your card, create a new budget form, have your mentor sign off on it, give the form to the administrator for final review and the administrator will add your requested funds to your card.
You will have to reimburse the program for any unallowable charges made with the card. Your account will be monitored regularly.
In being chosen as a Woodrow Wilson Fellow, Fellows in the program have shown that they are intellectually able to meet the challenges involved in the pursuit of their own research outside of the classroom. With this comes the unique opportunity to work one-on-one with Hopkins’ greatest asset—it’s faculty. This award makes possible all sorts of exciting experiences.
Faculty Mentors work directly with Fellows to help them clarify research questions, structure their projects, and provide guidance and insight to the Fellows as they learn (and sometimes struggle with) the research process. Towards the end of the research process Mentors also assist Fellows in deciding what form their final product will take, clarifying theses, and identifying further questions. Learning through trial and error is an important aspect of the Woodrow Wilson program, and faculty Mentorship offers students a support system while Fellows are experimenting with the research process, learning from their mistakes and gaining confidence through their individual learning experiences.
When a Fellow is selected to join this elite group of researchers, they receive a monetary award in order to pursue their individual research. A completed Mentor form must be submitted to the Program Administrator before a Fellow can access his or her funds. The Fellow then creates a budget for anticipated expenses and submits it to his or her Mentor for approval, then to the Program Administrator for final review.
Requirements & Expectations
To stay in the Program and be a successful participant, you must:
- Have a Mentor and be engaged in a research project by April 15th of your sophomore year. If you enter the summer after sophomore year without a mentor, you risk losing your fellowship.
- Maintain a 3.0 Cumulative GPA, and maintain the minimum amount of credits each semester. If your GPA falls below a 3.0, or you do not maintain the minimum amount of credits, you forfeit access to your funds. If this happens for three semesters in a row, you will be removed form the WWP with the right to appeal.
- Maintain your major in an Arts & Sciences department (even if your research is not). If you are a double major, your primary major must be in the School of Arts & Sciences.
- Attend all mandatory meetings. You must notify the office by email in advance if you cannot make a meeting and explain your conflict.
- Prepare a 1-2 page essay at the start of each fall semester discussing your research activities to date (this does not pertain to New Fellows their first year in the WWP).
- All fellows must meet individually at least once a semester with the administrator. Also, all fellows must meet with the administrator to get budget approval before any expenses are incurred. Such “budget meetings” can be combined with the required once a semester meeting.
- When you have completed a research project (whether you do one or twenty), you must turn in a final product on your research, including at least a written synopsis and a bibliography, to the Administrator. See the Administrator for further clarification.
- Publicly present your research at the Senior Poster Session spring semester of your senior year.
- Attend every Poster Session.
- If for any reason you have to leave the University (take a leave of absence or transfer, for instance), you must meet with the Administrator to discuss your situation.
The director and the administrator of the program reserve the right to remove a Fellow from the WWP if they judge that the Fellow has not been making satisfactory progress.
Download a PDF version of the WW Program Requirements and Expectations