Will the university pay any cancellation fees for speakers we invited to campus but now we need to disinvite?
Yes, if they were invited by university personnel and now are being charged travel cancellation fees, the university will reimburse them using the original funding source.
Will the university reimburse faculty fees if a conference I planned to attend is cancelled?
You should contact the conference host about reimbursement. If that is not an option, the university will reimburse you from the original funding source (ie: FRB). A separate pool of funding for this type of reimbursement does not exist.
What if my department has already contracted with a vendor to sponsor a conference or meeting somewhere?
For those business areas that wish to cancel contracted external meetings or events involving 25 or more participants up through April 30, 2020, please reach out to Procurement events contract team for support. They will reassess the guidance for events scheduled for May 1, 2020, and beyond closer to that time. The goal is to attempt to mitigate the financial risk associated with the cancellation of external event contracts at this time. To get their assistance:
- Submit an inquiry to the Procurement Service Portal (Contract, Inquiry)
- Please include a copy of the contract in question as well as the venue contact information
- Please do NOT cancel a meeting or event directly with the vendor, we will contact the vendor
Who should we email to request permission for essential access to campus?
You can contact the appropriate vice dean in the Dean’s Office.
Will any of us be allowed to conduct walk-throughs in our science buildings to make sure all of the equipment is working as it should be?
Any equipment in the science buildings that can be monitored remotely should be. For all other cases, the individual building managers will work with department chairs to devise and implement a plan for building monitoring.
Will doors to the buildings be locked?
At this point, buildings will be treated as they are on weekends or holidays – locked but with card/key access.