Page last modified: January 27, 2021 at 8:51 am
As we move into Phase 2 of resuming limited on-campus activity and instruction in the spring 2021 semester, there will be a number of new requirements, operating procedures, and expectations, all of which focus on keeping you and others as safe and healthy as possible. For additional information, please refer to the JHU Return to Campus Guide.
Who can be on campus?
Faculty, postdoctoral fellows, undergraduate students, graduate students, and staff who are teaching, pre-approved to take a course in person, performing research on-campus, providing clinical services, or are required for campus operations should be on campus until further notice. All other faculty, staff, postdoctoral fellows, and graduate students will continue to work remotely.
Specific information for undergraduate students is available on the Coronavirus Information site.
I’m a PI with student and/or postdoc researchers. What do I need to do?
PIs who plan to have undergraduate and/or new graduate students/postdoctoral fellows work on campus in their labs this semester must update their research restart plan with this information and get approval from the Dean’s Office.
What must I do before coming to campus?
Get a flu shot
- If you’ve already been vaccinated at a location different from Walgreens using a university voucher, you must upload your documentation.
- If you received the flu vaccine before entering the U.S. while in the Southern Hemisphere, you will need to receive another flu vaccination in the U.S. due to differences in flu strain and possible waning immunity. You can receive the flu vaccine using the Walgreen’s voucher.
- If you received your flu vaccine before entering the U.S. while in the Northern Hemisphere, students and postdoctoral fellows can fill out a verification form to attest that you have been vaccinated and send it to Student Health and Wellness Center. Faculty and staff may reach out to HR.
Install the Prodensity app on your mobile device
- For step-by-step instructions and troubleshooting, visit the Prodensity Support site.
- Before every visit to campus, complete the health check on the Prodensity app (for occasional visits, see instructions below) in order to receive a green campus pass. The Prodensity application will incorporate flu shot compliance and will not enable a green campus pass for anyone who has not had their flu shot.
- For occasional campus visits: When you set up the Prodensity app, you will be asked to first complete a short questionnaire. One of the questions is “Will you be on campus during the Johns Hopkins spring 2021 semester a minimum of once per week?”
- If you answer “no,” nothing more is required, and you are exempt from daily checks and testing requirements.
- If your answer of “no” needs to change because you need to come to campus for any reason for any amount of time, you can update your status in the app’s settings on the bottom right of the home screen. Select “Campus Status and Leave” and answer the questions. Once you indicate you will be on campus, you will be required to get a COVID test in the week that you will be on campus (weeks are defined as Monday-Saturday) and any additional weeks that the answer to this onboarding question remains “yes.” If you won’t be on campus the next week, change your answer back to “no.”
- Changing your answer within the Prodensity settings function will only need to happen when your plans change from week to week. You will need to remember to make any changes on the Sunday of each week to ensure that they are captured in time for the start of the week on Monday or you will be looped into the prior week’s testing compliance reports.
Enroll in MyChart
You must have an active MyChart account to schedule COVID-19 asymptomatic tests and to retrieve your test results. Please refer to the MyChart Tip Sheet for step-by-step instructions.
What are the COVID-19 testing requirements?
- Every week you plan to be on campus, schedule a COVID test. You can sign up using MyChart to schedule an appointment for an “Asymptomatic COVID-19 Saliva Test” at any of the JHU locations. If you are only visiting campus sporadically, you should plan to get tested the day you are on campus.
- Undergraduate students who are in Baltimore have mandatory twice-weekly tests regardless of whether they will be on campus. They are required to have two negative tests appropriately spaced before participating in on-campus activities.
- All other KSAS and WSE affiliates (faculty, staff, graduate students, and postdoctoral fellows) engaging in any on-campus activities have mandatory testing of once a week. This means that any week that you will be on-campus for any reason and for any length of time, you must have a test (except in the case of people who have tested positive for COVID within the last 90 days, as noted below). Faculty, students, staff, and postdoctoral fellows must test the week of January 25 to ensure a green campus pass to enter the buildings the week of February 1.
How does testing work?
- Homewood testing locations include: Glass Pavilion, Shriver Hall, Lacrosse Hall of Fame Building, and AMR II Blue Jay Lounge. For a full list, see the COVIDINFO Testing Page.
- Testing is required even if you have received the COVID vaccine and/or have been diagnosed with COVID in the past. However, affiliates who have tested positive for COVID will be exempt from weekly testing for 90 days from the initial date of their positive test result. You will not have the ability to schedule asymptomatic tests via MyChart until the 90-day exemption period had ended. Affiliates will be notified in the Prodensity app when the 90-day period is over, upon which time asymptomatic testing can resume. During a testing exemption period, affiliates should continue to complete the daily Prodensity health check and should call the JHCCC should any new COVID symptoms arise. If you obtained a positive COVID test outside of the JHU system and are still within the 90-day exemption period, please submit your test result to the appropriate JHU department (employees: email@example.com; students: firstname.lastname@example.org).
- On-demand asymptomatic testing will be available by appointment through your MyChart account.
What do I need to do while on campus?
- Wear a mask at all times, including outdoors
- Maintain a distance of at least six feet from others
- Wash and sanitize your hands frequently
- Safety Ambassadors (representatives from the JHU Department of Health, Safety and Environment (HSE)) will serve as a supplemental resource dedicated to monitoring compliance with COVID-19 guidelines, alongside other HSE representatives, JHU affiliates and vendors, and other JHU-related individuals.
How do I enter buildings on the Homewood campus?
All Homewood buildings except the library, Brody Learning Commons, and the O’Connor Recreation Center will remain locked 24/7 during the spring semester. JCard access will be available from 7 a.m. to 10 p.m. Monday through Friday. Affiliates working in research laboratories will be granted 24/7 access by JCard. Others who need access before 7 a.m., after 10 p.m., or on weekends should contact their department administrator as that request will require approval from the Office of the Dean.
I have a key to the building. Can I just use that?
No. You are required to use only the designated JCard-enabled doors to access any building, even if you have key access to alternate doors. To facilitate this, every building now has at least one JCard-enabled door designated for access. (Many doors that operate with ADA controls may open and close slowly. Affiliates do not need to wait for the door to close each time, but must swipe their card.)
How is distancing maintained in classrooms?
All classrooms will be appropriately physically distanced with student chairs 7.5 feet apart in accordance with JHU standard (6 feet between students plus 1.5 feet for the student’s body), and the instructor 10 feet from the nearest student. Chairs, desks and tables should not be moved.
What activities are allowed on campus?
The following activities will be permitted on the Homewood campus effective Monday, Feb. 1 (unless otherwise noted below):
- The use of laboratory and design spaces on the Homewood campus, outside of class meetings, that instructors determine is important for students enrolled in their classes.
- The use of Homewood campus spaces by students engaged in structured academic support activities operating under the sponsorship of the schools and/or Homewood Student Affairs.
- The use of Homewood spaces for small group study organized by the participating students if use is consistent with pre-existing setups in common spaces.
- The use of the MSEL and other libraries, Brody Learning Commons, O’Connor Recreation Center, and the temporary structure on the Freshman Quad.
- With approval of Homewood Student Affairs, the use of Homewood spaces by student groups for programming/events.
- The use of smaller dining outlets (including FCC, Nolan’s, Charles Street Market, Levering, and Brody) for grab-and-go service only.
Pre-approval and/or J-card check-in for density tracking may be required when using spaces.
What activities are not allowed on campus?
The following will not be permitted at this time, but we will revisit these issues during the semester:
- The use of Homewood spaces by faculty to hold one-on-one meetings, office hours, or small (10 or fewer participants) discussions with graduate and undergraduate students and other faculty members.
- The use of Homewood spaces by student groups for meetings.
How will the rules be enforced?
Violations of university guidelines will be investigated. Non-compliance with COVID campus health and safety guidelines could result in loss of access to campus, as well as to corrective and/or disciplinary action. Anonymous reports or concerns can be made 24/7 by contacting the Speak2Us Hotline.
What is the JHU Social Compact?
The Johns Hopkins Social Compact is our shared commitment to follow appropriate protocols and exercise personal responsibility and to encourage others to do the same. By committing to the JHU Compact, students, faculty, and staff acknowledge that we all share the responsibility to follow best public health practices and adhere to all institutional policies in order to ensure continued on-campus activities. While students, faculty, and staff are encouraged to sign the compact, they are not required to do so.
How can I share concerns or suggestions?
Express concerns or suggestions via the Speak2Us hotline: 1-844-SPEAK2US (1-844-773-2528) or by submitting an online report through the Speak2US site.
What if I have a concern about my individual situation?
Graduate students, faculty, staff, and postdoctoral fellows who are currently on campus or who are asked/required to be on campus this spring semester and have concerns about their individual circumstances are encouraged to pursue either an accommodation consultation with OIE (faculty and staff) or Student Disability Services (graduate students), or an adjustment consultation with HR (faculty, staff) or Renee Eastwood, KSAS Director of Academic and Student Affairs (graduate students and postdoctoral fellows).